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Posts Tagged ‘Time’

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Change in Project Management with Time

Filed Under : PLM by Admin
Aug.25,2011

Change in Project Management with Time

Project management is the art of planning, organization, securing and managing the project to bring about the successful output. Lots of changes are occurring in project management with time. Some years ago project manager are managing projects manually by creating time sheets, manually maintain reports, providing information through emails and many more ways. But today many easy and better ways are present for managing the projects effectively and efficiently. Nowadays many or almost every project manager uses project management software for managing the projects to bring about the flourishing completion of projects. In today’s market it is necessary that you must use technology based product so that you can easily and strongly stands towards your competitor. Project management software is best medium and technology based product for managing your projects. Project management software is one of the best solution and new way to manage and handle your projects. With this you are able to enhance your way of work and productivity. There are many project management software are available in market for managing project in better and smart way. Choosing or selecting a software to project management is a difficult procedure because lots of project management software are available and it will become difficult for you to choose good and best project management software. A large number of software, designed to manage projects, are available on the net. All we need to do is choose the best suitable among those. All project management software has their own unique features so you need to be research for selecting software for yourself which fulfill all your needs and requirements. Project management is a technique that helps you to stay always on schedule and satisfy a client’s needs. So from past few years many changes are occurring in project management to handle projects more better way. Also projects vary in time, budget and scope so properly manages a project is necessity of the success of the project. With the help of project management software you can easily communicate with your clients and team member. With the time more and more techniques are introduced to handle projects more comfortably and also more features are added in project management software so that project manager can manage the projects easily.

With the time the ways of managing projects is changing in the starting project manger manually manages the projects which is very hectic and time consuming process but nowadays project managers using best project management software for handling project management which saves lots of time and money also and also provide a easy medium. Project management is stressful and the stress level varies throughout the project life span and as you move from one project to the next. So using project management software for project management is a best way to overcome stress throughout the project life span.

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The Top 10 Time Management Mistakes Costing Time and Productivity

Filed Under : PLM by Admin
Jun.20,2011

The Top 10 Time Management Mistakes Costing Time and Productivity

As a leading time management expert, I’m often asked what are the top mistakes I see people make, so they can get an idea of where to start and how much these issues impact their own lives. Readers, clients and editors alike are often astounded by how quickly they can regain control and, too, just how far-reaching and damaging the effects of poor time and organizational management skills are. Companies lose billions in inflated overhead and lost sales annually, not to mention the astounding cost in medical care due to stress. Here are my top ten:

 

Being a slave to your mobile email system or cell phone: You know you have become a slave to your mobile email or cell phone when, almost every time it rings or buzzes, you jump and answer it. Cell phones and mobile email systems can be wonderful tools, but when YOU consciously control them (i.e. you decide when and how you will pick up and answer). Otherwise, they become a phenomenal time waster eating up to several hours each day! Daily Mastery clients, just by learning how to manage these tools, often reclaim a full hour of productive time every day.

 

Working by emergencies: Many clients finally call me for help because they feel overwhelmed by the constant “emergencies” they face in their work and home life. In other words, they have to take care of the things that scream at them the most, leaving less urgent tasks until finally they simply have to be addressed. they, in turn, become the new, pressing emergency. When taken care of before they become emergencies, most things require less time, energy and resources and turn out better, are more creative and even more profitable than they do as full-fledged emergencies.

 

Not sleeping enough: We often make the mistake of sleeping less so we can get more done. This is a crucial mistake because the fact is that sleep is critical to making the most of your time. When sleep-deprived, we think and do things more slowly, and are much more likely to make mistakes. Studies confirm that sleep deprivation affects us similarly to alcohol. We wouldn’t think of dirnking excessively right before our biggest client presentation, yet we don’t think twice about staying up until two or three in the morning to finish the presentation handouts.  The result the next morning is not much different, except that recovery from the hangover of lost sales, failed projects and the life can be much more difficult.

 

Not using an effective task list: In my years as time management expert, I’ve seen everything from no task list at all (“it’s all in my head”) to daunting lists 10 pages long. The sad reality is that most task lists don’t work because they are simply ineffective, and often what serves as a task list created more problems than it solves. On the other hand, an effective task list, adapted to your needs and style, is an extraordinarily powerful tool to save time and increase your productivity. Quick example: A client was faithfully creating a prioritized task list every day, only to set it aside within a couple of hours of the start of their work day. Unsurprisingly, crucial tasks were left undone until they became emergencies. After a simple re-tooling, their to-do list suddenly became their favorite tool to organize their day, made their productivity sky-rocket and even took less time than it did before.

 

Not looking at the big picture: No matter your occupation, it is very easy to get caught up in the “doing” of things, and consider “thinking time” a waste. Yet taking a step back on a regular basis to assess the big picture of your life, career, or current project, and then taking some time to plan your next steps accordingly, before diving back in the daily grind makes all the difference between being busy (i.e. doing a lot of things) and applying Daily Mastery, being effective (i.e doing the things that matter), even on a day-to-day basis.

 

Not taking time to relax: Sufficient sleep is necessary, but it’s not the same as relaxation or down time, which is just as essential to making the most of your time. Providing your mind with rest is just as important to effective time management. By not giving your brain breaks from work on a regular basis to do completely different things – engaging in fun activities that have nothing to do with work or obligations – you slowly lower your performance level, resulting in much lower productivity (hence more hours at work to achieve the same results) and sometimes ending in mental burn-out. 

 

Ignoring your personal time management style: Just as there is no one solution to weight loss and fitness management, there is no such thing as one-size-fits all in time management. The challenge is, most often a cookie-cutter system is all that’s available;  the different styles and the corresponding techniques are not widely taught. So you most likely learned your time management skills from books or programs that teach generic concepts. If the program works well for your personal style, you learned and improved your skills. But if the program didn’t take into account your flare for creativity, or the fact that you learn best when you hear the information rather than seeing it, no matter how much you tried, you never were able to effectively apply even the simplest techniques, and probably blamed yourself for it. Don’t. All you did was try to use for yourself a solutions that is not adapted to who you are. Learning your personal style will allow you to develop tools and strategies that actually work for you. One of the best tools to support success in any endeavor is personalized training. World-class athletes and business masters don’t waste their time generalizing. Getting the specific answers that you need to address your specific issues is one of the most effective time savers of all!

 

Reinventing the wheel: Ask any successful person; while they bring their own creativity to the table, they don’t waste time recreating something that’s already been done effectively. And once they have the effective skills, plans and techniques identified, they use them repeatedly rather than re-inventing the wheel each and every time. If you are like most people, you don’t take the time to sit down, think through a procedure for activities and tasks that you perform on a regular basis. As a result, every time you need to re-create the whole process, again and again. Taking a few extra minutes to think it through and create a written procedure or checklist can save you untold amounts of time: a client of mine, whose profession requires her to prepare events several times a month, reduced her event preparation time from an hour and a half to 20 minutes each time just by taking my advice and creating a checklist of everything she needed.

 

 

Not delegating enough: This is one of the most common, and most time-consuming time management mistakes I see – even in stay-at-home moms who think they have no one to delegate to. You have built your business on your own; or you have built a career based on your ability to get things done. You now have resources to delegate, but you still perform many tasks that would be more profitably and/or effectively done by others – or you feel that you just have no one to delegate to. As a result, you waste time on tasks such as filing, or packing, or drafting letters. You’re also wasting money in the process: if your hourly rate is 0/hour, it is the same whether you are in front of a client or filing your papers. By delegating tasks that can easily be done by others, you are freeing time for you to do more of the things that only you can do, and using your resources much more effectively.

 

No emergency planning: According to the National Fire Protection Association, in 2006 a building caught fire every 60 seconds or every day in America. In other words, none of us are immune to experiencing some kind of traumatic emergency sometime in our lives… Unfortunately most people don’t have a plan to deal with such an event, and will waste enormous amounts of time, money, stress and effort in trying to recover from it when they could have prepared in advance. When life’s smaller emergencies strike, it’s often the same: there is no set plan B, or even plan C, if their child falls sick the evening before an important meeting, or if they themselves fall sick right before a critical deadline at work. Having a backup plan, if possible in writing, allows you to immediately spring into action and deal with the emergency effectively and quickly, and then be able to move on without stress or unnecessary expenditures of time, money and energy.

 

So what’s your score? 10 out of 10 isn’t a winner in this case. It is, however, a terrific indication that you have the makings of a peacefully productive life… if you take the time to engage in Daily Mastery.

 

Ready to become a perfectly productive 10? Call or email me now to find out how you can employ your own Daily Mastery to end your own time management mistakes. 

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Why you Need to Attend Good and Practical Time Management Training Course

Filed Under : PLM by Admin
Nov.13,2010

Why you Need to Attend Good and Practical Time Management Training Course

. You will have everything under control – from your home life to your toil life. A training course can assist you become more proactive and less reactive. It will also help you get the maximum out of your daily routine.


What is the world’s corporate important assets?


As time management become one of the corporate world’s most important assets. If your employees know how to manage their time wisely and efficiently, your production will increase and your profits will be boosted.


When time is wasted it results in lowered productivity, decreased profits, and a failing business. This type of training is an important part of any business because numerous people just don’t know how to properly manage their time.


This kind of training gives employees the tools that they need to find success for themselves and for the business. This article will provide you with tips for implementing time management training into any business.


Try to involve everyone


It is best that to include everyone in the workplace. No one likes to be singled out, therefore, even if there are only a few people wasting time, make time management training mandatory for all employees.


Training to which is convenient but critical


In the corporate world, no wage-earner wants to stay an hour after work for a week in order to receive this training. Cater lunch for a week and conduct the training over the lunch break, or, shut down the office for an hour in the afternoon so that you can train the employees during the day.


This will keep any employees from having a negative attitude about receiving time management experience which will make the training much more productive. Just make sure you get everyone to take part in it.


To have training which is creative and interesting to employees


There are a lot of training materials that are published for businesses that are just simply boring. They are dull and uninteresting and are completely incapable of keeping the attention of the listeners. Take a little time to personalize some of the material in order to increase the applicability of the course. Use a little of your own creativity to make the lessons fun and more interesting. The training may revolutionize your business, but it is useless if no one pays attention. Putting some creative effort into the material will also let your employees know that you are serious about time management training, and it will make them want to take it seriously as well.


What are the 3 P’s?


When giving your employees time management training, always remember the three P’s; pertinent, practical, and polished. Make your information pertinent to what is going on in your workplace.


Present practical ways for people to practice time management. And finally, in order to facilitate productive time managing training, make your presentation is polished and professional. A classy presentation will keep your employees excited about the training, make them more apt to implement positive changes, and will boost the productivity of your business.


Even though, you may now realise that true benefit of time management training, all words no actions is simply does not make your goals come true.


Take action now is the most right thing to do if you want you goals realized.


Without an effective and proper time management system, there will not be much goal-oriented lifestyle to hope for.


Understanding the fact of a good time management program that are easy to follow and implement and now allowing you to side-track is really allowing you to enjoy your life once again. So, please don’t wait any longer before giving another excuse to accomplish your goals again.



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Managing Time and Activities

Filed Under : PLM by Admin
Sep.30,2010

Managing Time and Activities

The mechanics and techniques for managing your time and activities are very simple and well known.


A good book to review the tools and techniques of time and activity management is ‘Building Personal Leadership: Inspirational Tools and Techniques for Work and Life’.


What is not so simple are the underlying beliefs, attitudes, and motivations of different types of individuals as they learn to use these tools and techniques.


People manage their time and activities in two very different ways according to Myers-Briggs Personality Type differences. One type of person plans far ahead, starts early, works methodically, is systematic in their actions, and completes tasks quickly.


The other type of person responds spontaneously to work, waits until the last minute to start jobs, is open to change, and lives more in the moment. That’s a big difference!


The person who plans ahead will naturally gravitate towards learning and using systematic and productive time management tools and techniques.


The way they think is in alignment with good time and activity management. They find little resistance to learning and using tools and techniques to increase their productivity and effectiveness. Their motivation may be simply a goal to be achieved and by golly, it is going to be done and done early.


The person who lives in the moment and responds spontaneously to work demands has a greater challenge in learning systematic time and activity management tools and techniques.


Their beliefs support being flexible, not tied to a schedule, responding to present demands, going with the flow, and burning the midnight oil to meet deadlines. Their attitudes are aligned with “wait and see,” because assignments could change and so action now could be wasted. Motivation comes from time pressure to meet deadlines of the work that they must do or in work that appeals to their natural preferences.


The easiest solution to great time and activity management for either type is to find work where their natural beliefs, attitudes, and motivations may be best utilized. However, with great energy expenditure, discipline, and desire, the spontaneous person can develop competencies in planning, starting early, working methodically, and becoming systematic in their work. And the natural planner can develop their personality type by learning to become more spontaneous and adaptable to change.


Knowing these differences, both types of individuals and their supervisors can match the work to the personality and support both individuals in developing more effective and productive methods of managing their time and activities.


Remember, one type will find it easy and one type will find it more energy draining and difficult.


Neither way of working and living in the world is right or wrong. Both have their contribution to work and life.


Best wishes in helping people of all types find where they can contribute their best.

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Are You Managing Or Wasting Your Time?

Filed Under : PLM by Admin
Sep.23,2010

Are You Managing Or Wasting Your Time?

One of the most important skills busy people interested in self improvement, achievement and success can learn is effective time management. There are more demands on our time today than ever, everybody has too much to do, and it is easy to be overwhelmed with the sheer amount of information that confronts us each day. For most busy people, all their time is taken up, or at least it seems that way.

Time is actually the most valuable thing we all have. Time can neither be replaced nor saved for the future. But can you really manage time? Everyone on earth has only 24 hours a day, so why is it that some people can achieve so much more than others? It may come naturally to these people, or maybe they’ve made a conscious decision to learn the necessary skills.

Thinking about and deciding what is most important in your life is probably the best starting point for effective personal time management. If you have worked out what you want to achieve in the most important areas of you life, it should automatically be easier to use your time more effectively. If you regularly think about what is really important to you, it’s likely you will want to spend more of your time on high value activities.

Another way to improve personal time management almost immediately is to simply make the effort to think about time before spending it. Ideally, at all times you should be working on your highest value tasks, tasks that will move you closer to you goals and desires.

One of the most effective ways to increase productivity and get more done in less time is to write down everything you have to do and then to put everything in order of importance. Your most important tasks are the ones you must do. These are the tasks that will bring the greatest benefits, or that will have serious consequences if neglected.

Next in order of importance are those tasks you should do, but aren’t as important as your ‘must do’ tasks. After this are the tasks that it would be nice to do, but are of little, or even no real importance.

When you put everything down in writing it helps to clear your mind and allows you to see things more clearly. You will often find that you actually have less to do than you thought. You may well find things on your list that you will be now consider, when seen in writing, as of no real value, that you can eliminate altogether.

The next step is to put your must do tasks in order of importance, and start working on the most important of these it until finished. Often the most important tasks are things that we don’t really like to do, which can make them the hardest to start. But this is one of the most important of all steps for increased productivity and effective time management. At all times you should be working on your most important and highest value tasks. Less important or lower value tasks should never be started when there are more important tasks unfinished.

One of the worst ways to manage time is to start something and leave it to move on to other things. When you return to it, you’ll have lost momentum and track of where you were, and sometimes will have to almost start all over again. Some estimates claim that this can cause it to take up to 500% longer to complete any task.

If you have decided your most important task and started working on it, the reality is, that according to your own priorities, anything else, by comparison, is a waste of time.

There is no doubt you will greatly increase your productivity by writing down and prioritising everything you need to do, and sticking to your most important tasks until they are completed. It takes discipline and perhaps some practice, but it’s one of the most valuable of all time and life management skills.

“Lost wealth may be replaced by industry, lost knowledge by study, lost health by temperance or medicine, but lost time is gone forever.” – Samuel Smiles

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To-Do List for Success. Time Management. Theory and Practice.

Filed Under : PLM by Admin
Sep.7,2010

To-Do List for Success. Time Management. Theory and Practice.

Time Management is getting more and more popular day by day. People want to be more successful, proactive and wealthy. It is not new to everyone that there are common time wasters in our lives. Watching TV all evening long, spending too much time on the Internet, having a very long conversation over the phone, and, my favorite one, doing trifles instead of going bed and loosing your precious sleep – these are common time wasters that you already know of. If you eliminate all these things, you will start to practice Time Management. But for me, it is rather «time managing». I would like to put more sense into the words Time Management. For me Time Management equals LIFE Management. “Why try to save minutes if we are loosing years?” Am I born to save minutes to schedule more deeds into my already full 24-hour day? And yet loose a whole year on doing something that is not going to help me achieve success in my life.

IT IS ALL ABOUT INSPIRATION.

Find out more about your inner talents, discover your resources, apply yourself in work you love and believe in what you do – that is how you become successful. In our days, we are encouraged to make our best choices to create opportunities for ourselves: get the education and work on the experience we need to move forward.

After you have set up your Major LIFE Goals, envisioned precisely what you need for yourself (car, apartment, house, business, motorbike and water scooter), now, it is time to create conditions and opportunities for yourself to reach all of that.

I am not an expert on your life. YOU ARE! And I don’t know how you should be managing and achieving your personal, most desired goals. BUT YOU DO! I only would like to share with you what has helped me on my way to success.

First of all, define what is success for you? Everybody has a personal definition and vision of success. The only amendment I would make here is that Your Life Success is embraced in your Body, Mind, Soul, Spirit (also add your captivating Sub-consciousness).

When you plan your Live Success, you ought to include:


Taking a good care of your Body. A good appearance is a reflection of your internal success, and the first step for you to attract other people.

Feed your Mind with new information and positive mood. Let your thoughts grow and develop. That is how you will be able to find ways to create more opportunities of your talent implementation, open new prospects to your personal success. Let your «Mind be like Water». Don’t overload it, otherwise, «the Water» might boil. Work «decent» hours a day.

Embrace your Soul. Listen to your inner desires, don’t ignore your inner voice. Communicate with the most intelligent person -You. Speak to other people, share your ideas and tools that you use to achieve your personal success. That is how you will be able to create your team and organize everybody around you as well as yourself.

Listen to your Spirit. Develop a close relationship with your inner intuition. Increase Confidence in yourself. Overcome any procrastination and let yourself move forward in search of new ideas and revelation of your inner resources. Say «STOP» to any unbelieving in your potentials. Support and comfort yourself in your every effort to change things in your life. Embrace everything worthy and beautiful that life has to offer. Love yourself.

MOVE FORWARD.

Organize yourself; implement new habits into your daily routine. (Take a close look how millionaires do it.) Develop million dollar habits in yourself.

Start planning your every single day. Use the most powerful and easy technique – To-Do List.


Set up your long-term goals, and then think how they can be divided into short-term goals. Remember, all major things in this life can be divided into small ones and fulfilled one after another. For example, music consists of 7 separate notes; all the greatest masterpieces consist of 6 basic colors; even a car consists of separate parts. Consider your goals, break them into smaller ones, and then create a To-Do List of what you can do on everyday basis, step by step, in order to achieve your major goal.


Implement relaxation into your daily schedule. I am sure you are already working hard to achieve what you want. «The Road itself will show you the Best Route .» If you are fixed on your goal and focused only on it, you miss the journey of getting there. That is why the best solution is to move to your goals while you are still having relaxation and rest. Pay a close attention to where you are, at what stage, be calm and gain interest in the process of life. That is how you will be able to see new chances on your road to successful achieving of your goals in less time with minimum efforts.


Set up a scheduled To-Do List of what you can do to relax every day. Add variety to it, it will give you more inspiration in what you do. It can be a short pleasure, and it will give you a lot of new energy to do more and move forward.


Find the best ways for yourself to make your To-Do List mostly productive for you. Use all possible electronic tools and devices to maintain, monitor and constantly support your Goal progress. Set up your clock, watch, organizer, iPod, Palm, cell phone, computer, laptop – everything to work on achieving your Goals. These are your silent devoted partners that will do most of organizing and keeping track job for you.


Explore the market, and deposit your money and time in creation of your Success.



Don’t be shy of your truly desired dreams.

Fulfill and implement them into your life.

Make yourself happy, inspired, and complete. That is when you will be able to make others happy too.

Yola Eve


Business Trainer


VIP Quality Software LTD


P.S. This article is inspired with Time and Goal Management implementation and practice with the help of my electronic friend VIP Organizer.


If you have questions, let me know. I will be happy to assist you on your way to Success.

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Tips to Manage Your Time

Filed Under : PLM by Admin
Aug.30,2010

Tips to Manage Your Time

Time and money are both very important in business. Yet, like me, many business people tend to give a lot more specific thought as to how to spend their money. Too often, how we spend our time is only thought of in terms of “What am I going to do today?” or “What should I do next?”

There are only 24 hours in your day, just the same as everybody else’s and you need to know how to use those 24 hours to your advantage. There are so many simple ways to save time during our busy day that they are easily overlooked. Sometimes we just overlook the obvious. But being prepared with lists, notes, ongoing files, and systems will help you screen out those unwanted distractions and focus on the important matters at hand. So let’s get down to business!

Here are some tips to manage your time:

First and foremost, Set priorities. Determine what is most important. Everything’s not an earth-shattering emergency! Someone else’s perception of a priority does not mean it is so to you. Discern what needs your attention immediately, what can be delegated, and what can be addressed later. Remember, prioritizing is the key to mastering the use of time. Regardless of how your priorities are defined, we could all use some extra time in the day. The following are some time management ideas that can help increase your productivity and improve the quality of your life. Try incorporating just a few of these ideas and see how it affects your life.

1. Plan your day the night before. List and prioritize the top five objectives you desire to accomplish when you get to the office. Start with the number one item on your list and stay with it until it is complete. Try to do the most difficult tasks first.

2. Get to the office early. You will never be successful in the sales profession if you get into the habit of coming to work at the “crack of noon.”

3. Use a diary or digital organizer. With so much to organise in your busy life you need to record your appointments, things to do and goals somewhere. Preferably in a paper diary or digital organiser that you can take everywhere. This is the most effective way to get things done, plan your work and your life.

4. Get in the habit of using a To Do list every day. At the end of each day, make a list of items to complete the following day. This helps you put closure on the day so you do not leave worried about forgetting the tasks that await you tomorrow.

5. Clean out the Clutter. You will save yourself heaps of time, energy and money if you clear out your work and home environment paperwork, books, old equipment etc. You will be able to find things, save money because you won’t have to buy what you already have hidden somewhere, plus you’ll be less stressed.

6. Use the Right Tools. It’s no good having the latest whiz-bang computer when the desk that you sit at is too small to accommodate it, or the chair has poor back support, or the lighting is dull causing you eyestrain and fatigue. All these factors heavily influence how you work. Invest or ask for a decent desk, purchase a desk lamp or request the light globes be changed. Don’t avoid the warning signs your body gives you. Take action now before you have eye, back or neck problems.

7. Resolve to do today what you wanted to do tomorrow. Make a catch-up list of tasks you have avoided or put on the “back-burner” and rank them from the most important to the least important. Resolve to do at least one task from this list each day.

8. Do your most difficult work when you are in your peak performance state. If you’re an early morning person, do that extra-effort-needed project first thing in the morning. If late evening hours are more your speed, save that high-energy project for that time.

9. Place your phone on voicemail mode at strategic times of the day. Voicemail is wonderful for those times when you’re either feeling sluggish, want some quiet time, or just want to get a project done. You can access your messages later and return calls on a priority basis.

10. Learn to say NO once your priorities are set. Avoid interruptions. Set aside a period of the day as “off-limits” during which time you will not be interrupted. Use this time to work on your “A” or top priorities, or even as a designated time to handle your mail or return calls. One way to avoid interruption is to make it clear that when your door is closed you are not to be disturbed. Other way is to Let others in your home/office know when you don’t want to be disturbed.

Constant interruptions are annoying and distracting; they are also time-zappers. Letting people know when it’s ok to interrupt and when it’s not is crucial to time management.

11. Schedule your phone calls around your peak performance levels. You want to give your customers/clients your very best attention and this requires energy and enthusiasm.

12. Avoid Unnecessary Meetings. Before agreeing to attend a meeting, check if you really need to be there. Maybe a phone call or email will be just as effective.

13. When you need a swift response, send an Email or make a phone call whenever possible to avoid time delays in receiving an answer.

14. Do What You Do Best and Delegate the Rest. At work see if there are ways you can delegate tasks which would suit someone else’s talents. Many office and home based workers are spending heaps of time on mundane secretarial tasks which would take a person who is trained in that area a quarter of the time to undertake. Assign tasks to another or others to give you more time to handle the tasks which only you can do. Effectively multiplying your time is the ultimate time management technique. Remember, everything that needs to be done does not have to be done by you. Delegating to another person can save you a lot of time in mundane tasking. Delegate, delegate, delegate. Avoid the temptation of doing administrative duties and paperwork. Salespeople historically tend to hide behind their paperwork. Focus your efforts on the things that you are licensed or hired to do and consider employing someone else to handle your paperwork. If you have any doubt, ask yourself “What is the best use of my time right now?”

15. Instead of a to-do list, create a goal for the day. Throw out the to-do list that never gets done, causes you stress and frustration, and makes you feel like a failure. Instead, set yourself a single goal for the day.

16. Schedule free time. Find at least one day each week during which you do no work or business at all. You will get a better perspective on your work after you have time away from it.

17. Look After Yourself First. Exercise regularly, eat healthily and be around positive people. Feed your mind by attending personal development courses. Read self-help and motivational books, listen to tapes. Do the right thing by yourself and you’ll have heaps of energy, be motivated which in turn will help you be more productive.

Time management really can be easy. A fact! You are in control of your time. If you take away one time management tip, remember that good time management is about knowing what is most important and doing that the most. Do not forget the most important time management tip make time for yourself. You are no good to anyone if you are sleep deprived and miserable. We all deserve a little downtime, even if that means you have to schedule some time for yourself into your calendar each day. Your business, family and relationships will all benefit when your priorities are in order and you have balance in your life.

By following these simple yet very effective ideas you will have more control over your work and your life, experience less stress and be more proactive. All of these factors affect your general well-being, confidence and results.

Yes, these strategies are simple and you probably already knew what you need to do, you just haven’t done it yet. Isn’t it time you took action?

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What Is Time Management ?

Filed Under : PLM by Admin
Aug.11,2010

What Is Time Management ?

What is time management ? How can we benefit from effective time management techniques? Well, this article is circling to certain idea that can answer these questions.


Effective time management means of the system that is employed in order to efficiently manage time that leads you to positive development. You may determine that every one has different intensity on how their time effectively manage and so, everyone has different level of productivity. Time-management is significantly being use in business because it is an important catalyst to achieve development.


Considering its importance, you being able to systematically manage your time can bring you to your success. Therefore, to have that attained, you need to learn time-management techniques. Remember to maximize your time, consume your time to its optimum level as possible while maintaining the substance of your production.


Time-management techniques also mean that you are to allocate your time to your most essential things- setting priority matters. In organizations and businesses for example, they manage their time and set priority through time-table, working calendar. There is no big difference when it comes to personal effective time-management and this can be presented below.


1. First, determine what you want in your life; this is what we call goal setting;

2. With your target things to achieve, you have to plan for its attainment;

3. Setting priority follows, deciding what is to be done first;

4. Decision making, making essential choices and options;

5. Effective time management techniques; scheduling and setting time table is essential


You can also utilize some time-management techniques tools that are available in many form. For example, the Internet has provide software for time management. These tools can really help you to effectively make use of your time to the optimum level so you must do your best to acquire such a tools. If you can do that, surely, you’ll be able to generate more production .


Figure out what is going to be best for you and what you need to have done. Choosing the tasks and chores that are going to rank higher in your mind is important. You have to figure out what is going to be the main goal of your life and how exactly to get there. It is going to be a very interesting and hard battle but one that is going to make life so much happier for anyone that tries it.

To effectively employ effective time management techniques, try to figure out all the things that you need to do. After that, rank them according to their authority- from most important to less. You have to work for these things and make them help to achieve your main goal.


So, what is time management?It is an essential catalyst for great development in life.

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What Is Time Management? Activity Logs – Smart Goals

Filed Under : PLM by Admin
Aug.3,2010

What Is Time Management? Activity Logs – Smart Goals

TIME MANAGEMENT

INTRODUCTION

Where does the time go? How time flies. If only we had more time. These are often the statements made about the much neglected management resource – time.

As the job of the manager and the employee becomes increasingly complex with the introduction of new methods, new policies, new procedures, tighter planning and control systems, it is essential that we review how effective we use the time at our disposal.

Time Management is concerned with the activities, concepts, and techniques employed in deriving the best ultimate value if every rupee spent in the management of resources. When emphasis was on the resource of time, the term Time Management was used to describe the business and managerial responsibilities. The term Time Management is more applicable today because of equal emphasis on providing and securing a larger measure of prosperity and happiness for the working people.

Work Pressures continue to increase daily. There are more books, magazines, journals, newspapers and letters to read. There is more information to sort through on the Internet, more e-mail messages to answer. There are more radio and television stations competing for your time. As cities increase in size it takes longer to get to work.

At the same time there are more family pressures, more social and networking pressures. If you think you are busy now, I can assure you your life will get busier so don’t let other people take control of your life.

Sound time management is the key to a successful career. Value your time. It’s your most precious resource. The successful people in this world are those who can get things done quickly and efficiently. They don’t let trivia and time-wasters clog their day. They plan their work so they can devote their time to their most important jobs and delegate to others as much as possible.

TIME MANAGEMENT

“Learn to better manage your time”

Time Management is the art of arranging, organizing, scheduling, and budgeting one’s time for the purpose of generating more effective work and productivity. There are an abundance of books, classes, workshops, day-planners, and seminars on time management, which teach individuals and corporations how to be more organized and more productive. Time management is also crucial for students, teachers, factory workers, professionals, and home makers. Time management is perhaps most essential for the person who owns his or her own business or who runs a business out of the home. Managing work and home responsibilities under the same roof takes a special type of time management.

An important aspect of time management is planning ahead. Sometimes, successful time management involves putting in more time at the outset in order to reorganize one’s life. Though many time management books and teachings differ in their suggestions, most agree that the first step in efficient time management is to organize the workspace or home. Even if one’s schedule is well-ordered, but the office and filing system are a disaster, time will be wasted trying to work efficiently in a disorderly place.

After cleaning, purging, and reorganizing the home or office, the next step in time management is to look at all the activities one participates in during a week. Every last detail should be written down, including the time it takes to shower, dress, commute, attend meetings, make phone calls, clean the house, cook dinner, pick up the children from school, take them to after-school activities, and eat meals. Also include time for entertainment or exercise, such as driving to the gym, going for a walk, watching television.

Lastly, good time management involves keeping a schedule of the tasks and activities that have been deemed important. Keeping a calendar or daily planner is helpful to stay on task, but self-discipline is also required. The most efficient to-do list in the world will not help someone who does not look at or follow his own daily planner.

Of course, the other side of the argument is to remember to live. Get on top of your time management, get organized, and stay on task, but live your life. Schedule some time off every day and at least one day off each week. Be organized, but do not be a slave to time management.

Life is hectic: Let’s make a plan!

 

organization

daily lists weekly schedule long term goals

–

be conscious of time wasters

TV Friends E-mail

 

Discipline

Follow your schedule Be flexible but firm Take breaks and reward  yourself  

 

Activity Logs

Find Out How You Really Spend Your Time

How long do you spend each day on unimportant things; Things that don’t really contribute to your success at work? Do you KNOW how much time you’ve spent reading junk mail, talking to colleagues, making coffee and eating lunch? And how often have you thought, “I could achieve so much more if I just had another half hour each day.”

And are you aware of when in the day you check your e-mail, write important articles or do your long-term planning?

Most people find they function at different levels of effectiveness at different times of day as their energy levels fluctuate. Your effectiveness may vary depending on the amount of sugar in your blood, the length of time since you last took a break, routine distractions, stress, discomfort, or a range of other factors.

Activity logs help you to analyze how you actually spend your time. The first time you use an activity log you may be shocked to see the amount of time that you waste! Memory is a very poor guide when it comes to this, as it can be too easy to forget time spent on non-core tasks.

SMART Goals:
A useful way of making goals more powerful is to use the SMART mnemonic. While there are plenty of variants, SMART usually stands for:

S Specific M Measurable A Attainable R Relevant T Time-bound

For example, instead of having “to sail around the world” as a goal, it is more powerful to say “To have completed my trip around the world by December 31, 2015.” Obviously, this will only be attainable if a lot of preparation has been completed beforehand!

Key points:

Goal setting is an important method of:

Deciding what is important for you to achieve in your life; Separating what is important from what is irrelevant, or a distraction; Motivating yourself; and Building your self-confidence, based on successful achievement of goals.

If you don’t already set goals, do so, starting now. As you make this technique part of your life, you’ll find your career accelerating, and you’ll wonder how you did without it!

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Use These Clever Time Management Secrets for Greater Productivity

Filed Under : PLM by Admin
Jul.14,2010

Use These Clever Time Management Secrets for Greater Productivity

Taking Advantage of the MINUTES

How can you take advantage of your minutes without being controlled by the clock? Time management, or life management, is not about saving seconds and minutes cleaning the bathrooms and the kitchen faster. I believe that mind-set only makes you more anxious because you are trying to beat the clock. That will never happen. Rather, what can you do when you have one, five, ten, twenty minutes open between appointments, waiting for a child to get into the car, or consciously taking the five or ten minutes to do the following:

Do You Have One Minute?

* Read a favorite, uplifting quote everyday.

* Close your eyes and connect with your inner spirit, power of purpose, focus, health, love, and creativity.

* Have an imaginary jump rope at your desk and jump rope, starting with one foot, then two feet and then the other foot and repeat for the whole minute. This is a great way to build up strong bones and gets your blood circulated and oxygen to the brain for better concentration and focus.

* Say daily Positive Mantas, including one for mind, one for body, and one for your spirit.

* Think positive, loving thoughts and send them out to the universe. It will help you de-stress and get centered.

* Shut your eyes and breathe deeply for one whole minute.

* Fill a glass of water and drink it.

Do you have Five Minutes?

* Read a few pages of an inspiring book or prayer or mediation.

* Stretch legs, arms, shoulders, neck, hands, and take deep breaths.

* Look at your calendar and get familiar with your day and schedule – perhaps you need to reschedule so that you alleviate unnecessary stress.

* Return a call (keep it to five minutes.)

* Make a call to a loved one and say “I love you” (keep it to five minutes.)

* Take your vitamins.

* Do kegel exercises, squats, and lunges while talking on the phone.

* Clean up email and delete spam.

* Call you significant other and say, “I love you – I was thinking of you.”

* Call one of your children after school to say the same thing. Those few minutes go a long way in establishing and reaffirming a loving bond between you and your child.

* Do sit ups for five minutes

* Write a “thank you” card and mail it.

* Make yourself a veggie juice. This is the recipe I use, but you can modify it if you wish (take five minutes to make and clean up):

In a juicer, juice

o Three organic carrots

o One stalk organic celery

o Large handful of fresh organic spinach

o One organic gala apple

It’s delicious and helps you towards reaching the nine fruits/veggies a day goal that the Cancer Society recommends.

If working women use these time management tips, they will be re-invigorated in mind and spirit and the body will follow suite.

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